Ancillary Events

To ensure a high level of customer service for all participants, SOHO requires all organizations holding events during the Annual Meeting to complete an Ancillary Event Request. This policy applies to all events, regardless of size or location.

Ancillary Events may not be scheduled during official meeting sessions or events without prior written approval from the SOHO 2026 Planning Committee.

• A separate request form must be submitted for each event, even if multiple rooms are needed for a single event.
• SOHO will make every effort to notify applicants of their request status via email within five business days.
• There is a $150 non-refundable processing fee for each request.
• The event organizer is responsible for all associated costs, including room rental, food/beverage, AV, internet fees, and labor.

Ancillary Event Blackout Times*

Organizations cannot hold events during these times without prior written approval:

Date	Blackout Times
Monday, Sept 7, 2026	None
Tuesday, Sept 8, 2026	3:00 PM - 5:30 PM
Wednesday, Sept 9, 2026	7:00 AM - 7:30 PM
Thursday, Sept 10, 2026	8:00 AM - 8:30 PM
Friday, Sept 11, 2026	8:00 AM - 7:00 PM
Saturday, Sept 12, 2026	8:00 AM - 1:00 PM

 

*This applies to functions of any size or nature, and in any location.

Deadline for Submission: July 1, 2026

Ancillary Event Fees

Hilton Room Sq Ft	Fee Per Day
550 - 999	$3,000
1000 - 1999	$4,000
2000 - 2999	$5,000
4000	$7,000

               
                               
                           
                           
                                     

George R Brown Convention Center: All rooms are $3,000 per day.

I have read and agree to abide by the SOHO Policies for Ancillary Events.

Please select the link below to proceed with your request and submit it to Jauron Valentine at jvalentine@sohoonline.org.

Ancillary Event Request